Clear Progress ABA LLC
Clear Progress ABA LLC is required by law to:
We will not use or disclose your information for purposes not described in this Notice unless you give us written authorization. You may revoke an authorization in writing at any time, except when we have already acted in reliance on it.
You may ask to inspect or receive an electronic or paper copy of your medical record and other health information maintained by Clear Progress ABA.
We will generally provide access or a copy within 30 days of receiving your request. We may charge a reasonable, cost-based fee when permitted by law.
In certain limited circumstances, we may deny access. When applicable, we will explain the reason in writing and inform you whether the denial may be reviewed.
You may ask us to amend health information that you believe is incorrect or incomplete.
We may deny the request in certain circumstances, but we will provide a written explanation, generally within 60 days. You may submit a written statement of disagreement when permitted.
You may ask us to contact you in a particular way or at a particular location. For example, you may ask that we contact you only by email, at a specific telephone number, or at a different mailing address.
We will accommodate reasonable requests.
You may ask us not to use or disclose certain information for treatment, payment, or healthcare operations.
We are not always required to agree. When we agree to a restriction, we will follow it unless the information is needed for emergency treatment or disclosure is otherwise required by law.
When you pay in full out of pocket for a specific service, you may ask us not to disclose information about that service to your health plan for payment or healthcare operations. We will honor that request unless disclosure is required by law.
You may request a list of certain disclosures of your health information made during the six years before your request.
The accounting will not include every disclosure. For example, it generally will not include disclosures made for treatment, payment, healthcare operations, or disclosures that you authorized.
We will provide one accounting during any 12-month period without charge. We may charge a reasonable, cost-based fee for additional accountings requested during the same period.
You may request a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.
A person who has legal authority to act for you, such as a parent, legal guardian, healthcare representative, or person holding an applicable power of attorney, may exercise your privacy rights.
We may request documentation confirming that person's authority before taking action.
For clients who are minors, a parent or legal guardian will generally act as the client's personal representative, subject to applicable law and limited exceptions.
You may file a complaint with Clear Progress ABA if you believe your privacy rights have been violated.
You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, 200 Independence Avenue SW, Washington, DC 20201; telephone 1-877-696-6775; or through the HHS Office for Civil Rights Complaint Portal.
Clear Progress ABA will not retaliate against you for filing a complaint.
You may tell us whether we may share relevant information with a family member, caregiver, friend, or another person involved in your care or payment for your care.
When you are unable to tell us your preference, we may share limited information when we reasonably determine that doing so is in your best interest or is necessary to reduce a serious and imminent threat to health or safety.
We may share limited information with a disaster-relief organization to help notify family members or others responsible for your care about your location, condition, or safety.
We will not use your protected health information for marketing purposes or sell your protected health information without your written authorization when authorization is required by law.
Clear Progress ABA does not sell protected health information.
Most uses and disclosures of psychotherapy notes, if Clear Progress ABA maintains any such notes, require your written authorization unless an exception permitted by law applies.
Clear Progress ABA does not currently use protected health information to contact individuals for fundraising.
HIPAA permits us to use or disclose health information without written authorization in the circumstances described below.
We may use or share your information to provide, coordinate, or manage your ABA treatment and related healthcare.
For example, we may share relevant information with:
Disclosures to schools or other outside organizations will be made only when authorized or otherwise permitted by applicable law.
We may use or share information to bill and obtain payment for services. This may include:
We may use or share information to operate Clear Progress ABA and improve the quality of our services. Healthcare operations may include:
We may provide information to vendors and business associates that perform services for us. These parties must protect the information as required by HIPAA and applicable agreements.
We may disclose health information for legally permitted public-health or safety purposes, including:
We may disclose information to authorized agencies for audits, investigations, inspections, licensing, credentialing, or other lawful oversight activities.
We may disclose information when federal, state, or local law requires or permits us to do so.
We may use or disclose health information for research when the research has received the approvals or privacy protections required by law.
We may disclose information as authorized or required for workers' compensation claims and similar programs.
We may disclose information for certain lawful purposes involving:
Any disclosure will be limited to what applicable law permits or requires.
We may disclose information in response to a valid court order, administrative order, subpoena, discovery request, or other lawful legal process.
We may disclose information to coroners, medical examiners, or funeral directors when permitted or required by law.
We may disclose information to organizations involved in organ, eye, or tissue donation and transplantation when applicable and permitted by law.
To the extent Clear Progress ABA receives or maintains substance-use-disorder patient records protected by 42 CFR Part 2, we will not use or disclose those records for a civil, criminal, administrative, or legislative investigation or proceeding against the patient unless the disclosure is authorized by the patient's written consent or is permitted by a qualifying court order and subpoena.
Additional protections may apply to redisclosure of records protected under 42 CFR Part 2.
Written authorization is generally required for:
You may revoke an authorization by submitting a written request to the Privacy Officer. Revocation will not affect actions already taken in reliance on the authorization.
Clear Progress ABA may revise this Notice and make the revised terms effective for all protected health information that we maintain, including information created or received before the revision.
The current Notice will be:
The effective date shown at the beginning of the Notice will be updated when material revisions are made.
Contact the Privacy Officer to exercise your rights, ask a question, request a copy of this Notice, or submit a privacy complaint:
Your submission has been received.